Description

The Hydrologic Research Center (HRC), San Diego, was founded in 1993 and it is a non-profit, public benefit research, technology transfer and training organization dedicated to the development of effective and sustainable solutions to global water issues. HRC’s research-to-operations activities provide mitigation strategies that save lives, protect health, and enable economic prosperity and long-term sustainability of local agriculture, water resources, healthy ecosystems, and natural resources through a range of projects and grants from local to global scales. At present, HRC-developed operational systems support hydrometeorological forecasters in more than 65 countries, serving about 3 billion people worldwide. Please visit the HRC website for more details: https://www.HRCwater.org. 

HRC has an opening for an Administrative Assistant.

Roles and Responsibilities:

•  Provides administrative support to the HRC Director, Chief Operating Officer, Administrative Associate, and staff.
•  Schedules, coordinates, attends meetings and provides detailed minutes.
•  Assists in the preparation of regularly scheduled reports with feedback from science and engineering staff.
•  Makes travel arrangements, locates and books venues and hotel accommodations for non-U.S. participants who attend workshops at HRC and in foreign  countries. Responsible for communication with participants from foreign countries to convey travel information and training materials.
•  Facilitates in-country per diem and expense payments for workshop participants when relevant.
•  Works with staff to produce the final reports for training workshops.
•  Provides travel, hotel, and on-site support to trainees and visitors at HRC.
•  Audits expense reports, orders office supplies, and other routine office processes.
•  Maintains files (physical and electronic), contact list and archives of relevant records.
•  Performs other duties as required.

Additional Information:

• HRC’s office is located in San Diego, California.
• All staff currently work remotely within the region with frequent in-person meetings.

Requirements

Qualifications and Work Skill Set:

•  Five years plus related experience as an Administrative Assistant.
•  Excellent communication and writing skills as well as a demonstrated ability to work well with a diverse group of people.
•  Demonstrated professionalism in past work experiences.
•  Self-motivated, detail-oriented, exceptionally organized.
•  Ability to efficiently manage competing timelines.
•  Knowledge of office management systems and procedures.
•  Proficiency in MS Office (Word, Excel and PowerPoint).
•  Comfortable being diplomatic, flexible, and resourceful.
•  Ability to use problem solving skills.
•  Commitment to HRC’s mission and work.