Description

• Daily management of Company facilities in Dade and Broward counties, including the Training Center, Stores, Cargo Operations offices and warehouse, and Sales offices.  Primarily responsible to ensure efficiency, neat appearance and full facility functionality by conducting daily floor checks of common areas, conference rooms and kitchens. Work in conjunction with landlord and others and local Company leaders to provide vital support to all facilities and building management functions.

Requirements

• With emphasis on daily management of Training Center, manager will be responsible for assigned facilities to ensure efficiency, neat appearance, and full facility functionality by conducting daily floor checks including common areas, training areas (including simulation areas), conference rooms and kitchens. When deficiencies are identified, initiate corrective action to repair/replace.
• Participate in the project development and execution of the planned Next Generation Flight Training Center, including the eventual transition to the new facility.
• Primary point of contact for special events and meetings. Manage catering, set up and booking of conference rooms.
• Collaborate with Property Management as needed to ensure timely, accurate processing of all work orders and monitor for completion.
• Supervise office Training Center Receptionist and manage schedule. Provide relief coverage to the receptionist during scheduled breaks.
• Manage and coordinate temporary reception coverage for Receptionist during planned absences.
• Oversee and/or perform office management responsibilities to ensure effective and operational workplace for employees and teams, such as ordering/restocking of office and shipping supplies.
• Respond to employee facilities requests in a prompt and pleasant manner.
• Ensure compliance to corporate standards for space allocation and functionality.
• Collaborate with facility maintenance including dispatching and escorting vendors working in the building.
• Receive vendor deliveries and sign receiving documents.
• Review all invoices and verify services have been rendered and/or products received, then process for manager’s approval.
• Manage and coordinate internal seating changes and relocations as well as new hire seating including coordinating furniture reconfiguration, cleaning work areas as necessary and assist with any other facility related employee requests.
• Provide tour and basic explanation of facility related issues to all incoming employees.
• Maintain an updated employee location list in the Facilities Data Base using Tango Space Reservation application.
• Maintain information related to Company equipment for corporate office and remote locations in South Florida area including photocopiers, and postage metering equipment.
• Oversee and coordinate off-site archiving
• Oversee and manage coordinated schedules for mail pick-ups and deliveries, including postage metering where applicable.
• Action inquiries regarding office (not cargo) shipment status and run tracers as necessary.
• Act as primary administrator of conference room calendars and schedules.
• Ensure best and highest use of conferencing resources, work to limit inefficient use.
• Perform additional duties assigned by Director, Facilities and Services.

• High school diploma required, 4-year college degree preferred or equivalent relevant experience.
• Five years of facility management experience

Special Demands:

• Some lifting is required.

Skills:

• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint and Ariba)
• Dependability and the ability to communicate effectively with others
• Bilingual in English-Spanish is a plus
• Facility management experience with critical systems such as data centers, trading floors, hospitals, manufacturing plants
• Experience managing critical power systems (UPS)
• Public facing role with high focus on customer brand positioning and impression