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Husson University
Bangor, ME, United States
3 days ago
Marquette University- Physiciant Assistant Studies
Milwaukee, WI, United States
4 days ago
Stanford University
Stanford, CA, United States
17 days ago
Converse University
Spartanburg, South Australia, United States
23 days ago
Husson University
Bangor, Maine, United States
3 days ago


This position will administratively support the Advancement team in its efforts to increase engagement of its alumni and friends which will ultimately assist in elevating philanthropic support for the University. Primary duties will include gift processing and preparing acknowledgment letters, data entry and maintenance, overseeing filing systems, both electronic and paper, assisting with event planning, and handling general administrative tasks of the office. This position requires a highly detail-oriented, well-organized and self-motivated individual who can prioritize tasks in a fast-paced environment. 

DUTIES AND RESPONSIBILITIES include the following. 
Position Summary: 
Works as part of an integrated team to execute strategies for increasing private support to the University. 
Responsible for the accurate and timely processing of gifts and acknowledgments in accordance with IRS and CASE standards, as well as following department protocol for necessary documentation of gifts and acknowledgments. 
Create and maintain accurate constituent records to include all alumni, past and prospective donors and event registrants. 
Oversee event management in Raiser’s Edge and on the Husson Alumni website including, but not limited to creating event records, importing registrations, updating attendance records, event invoicing and reporting, and keeping the online list of events current. 
Assists with managing and executing a regular schedule of data imports from campus into Raiser’s Edge (examples: current students, athletics, awards, degree completion).
Assists as needed in reports and list production.
Respond to inquiries or questions from alumni and campus partners.
Handle administrative duties for the Office of Advancement including purchase orders, request for payments, credit card billing and office supply orders, scheduling appointments, and setting up meetings. 
Assume ownership of filing systems (electronic and paper), including developing procedures or policies to ensure accurate and timely filing of material.
Assist in event preparations including working with internal and external partners, preparing needed materials for events and assisting at events, as needed.
Manage work-study students including delegating and overseeing administrative projects and work schedules.
Other duties may be assigned as needed. 

To perform this job successfully, an individual must be able to perform each duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.


A combination of appropriate certifications, an associate’s degree, or five years of experience in data management, gift processing, or in an administrative support capacity is required. 
Microsoft Office proficiency (Word/Excel/Powerpoint) is required
Database experience, particularly with Blackbaud Raisers Edge preferred

The successful candidate will work well independently, showing the ability to take responsibility and ownership for assigned tasks. Strong organizational and time management skills, particularly the ability to prioritize work and manage multiple projects simultaneously while meeting deadlines are crucial. The candidate must be highly detail-oriented with a critical eye for accuracy and consistency regarding data entry and analysis. The candidate must have strong interpersonal skills and enjoy working with and talking with the public, but at the same time understand the need for discretion and confidentiality. Occasional evening and weekend work is required.
The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand, walk, and talk or hear.
The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. 
 The noise level in the work environment is usually quiet. 
Each employee shall use care in the performance of his/her duties and act in a manner that will assure maximum safety to themselves, fellow employees, and the public. All unsafe conditions, accidents and injuries shall be reported immediately to the supervisor. 
*This job description should not be construed to imply that these requirements are the exclusive standards of the position. Tasks may be added, deleted or altered as organizational needs evolve, and employee may be required to follow any other instruction, and to perform any other related duties, that may be required by their supervisor. 

Job Information

  • Job ID: 65002044
  • Location:
    Bangor, Maine, United States
  • Company Name For Job: Husson University
  • Position Title: Database and Administrative Assistant
  • Industry: 4-Year College or University/Higher Education Institution
  • Job Function: Advancement Services
  • Job Type: Full-Time
  • Min Experience: Entry Level
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