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Arizona Community Foundation
Phoenix, AZ, United States
16 days ago
Arizona Community Foundation
Phoenix, Arizona, United States
16 days ago


Title    Administrative Assistant
Status    Full Time - Non-Exempt
Reports To    Senior Director, Administrative Services
Business Unit    Administrative Services
Date    June 2022

Nature of Work
This position performs the duties of receptionist, directing incoming calls and greeting visitors to the Foundation between the hours of 8:30 a.m. and 5:00 p.m. This position is part of the administrative team which provides administrative, clerical and data support for all business units in a team environment support to all departments of the Foundation.

Essential Job Functions
•    Receive and direct all telephone calls; record and deliver messages
•    Greet visitors in a professional and friendly manner
•    Monitor general email and fax inboxes 
•    Actively coordinate all incoming and outgoing mailings, routing deliveries to appropriate staff 
•    Participate in data management and data entry functions such as gift entry and donor profile updates
•    Support the onboarding and offboarding of new team members
•    Maintain scheduling of ACF meeting rooms in coordination with the Meeting & Events Coordinator
•    Update and place service calls for facilities 
•    Maintain access cards, office keys, parking passes, and automatic locking schedule
•    Keep accurate inventory of office and meeting supplies, and order supplies on a weekly basis or as needed
•    Serve as Fire Warden and facilitate security access to parking, building and suite in coordination with the Administrative Coordinator
•    Serves as backup to donor acknowledgement letters 

Non-Essential Job Functions
•    Be available to backup any uncovered office function


Knowledge or Skills
•    To successfully perform the essential functions of this position, a professional appearance and the knowledge of proper phone etiquette are necessary
•    Knowledge of basic VOIP telephone administration/programming a plus
•    Strong computer literacy skills including the Microsoft Office Suite 
•    Basic understanding of databases and project management software
•    Excellent communication and customer service skills are a must as well as Microsoft Office proficiency
•    Be able to lift 50lbs

Other Requirements
Associates degree, or equivalent of 2 years’ experience in an office environment 
Bachelor's degree preferred

This position functions in an office environment. The ability to interact with visitors and coworkers in a pleasant and professional manner is a priority.   

Major Accountabilities
•    Conduct oneself among colleagues, donors, volunteers and visitors/callers to the Foundation with the highest level of integrity, professionalism, courtesy and respect
•    Opening of the office promptly at 8:30 a.m. to provide the best service to the Foundation customers

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of the position. Incumbents may be required to perform other job-related tasks other than or in addition to those specifically presented in this description.

ACF is an Equal Employment Opportunity Employer and does not discriminate against a job applicant or an employee because of the person's race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability or genetic information.  ACF does not discriminate against a person because the person complained about discrimination, filed a charge of discrimination, or participated in an employment discrimination investigation or lawsuit.

Job Information

  • Job ID: 63921572
  • Location:
    Phoenix, Arizona, United States
  • Company Name For Job: Arizona Community Foundation
  • Position Title: Administrative Assistant
  • Industry: Foundation/Fund Development
  • Job Function: Office - Admin/Clerical
  • Job Type: Full-Time
  • Job Duration: Indefinite
  • Salary: $50,000.00 - $50,000.00 (Yearly Salary)

Mission To lead, serve and collaborate to mobilize enduring philanthropy for a better Arizona. Values Exceptional Service Serve and amaze its clients, nurturing lifelong relationships that span the generations. Stewardship Safeguard donor intent in perpetuity, ensuring the resources entrusted to it are protected and invested in positive, sustainable outcomes for its communities. Integrity Work to deserve the trust of those it serves by operating ethically and transparently, honoring its commitme...

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