Job Summary
The Legal Administrative Assistant III plays a critical role in supporting the legal team by managing attorney insurance, legal requests for records, and reporting/tracking medical record information breaches. This position requires a high degree of accuracy, attention to detail, and discretion due to the sensitive nature of the information handled. The Legal Administrative Assistant III works closely with attorneys, courts, and patients to efficiently and effectively resolve release of information requests. This role involves daily and scheduled functions utilizing various health information systems, requiring the ability to review, analyze, and make sound decisions regarding the appropriate release of protected health information (PHI).

Essential Duties and Responsibilities:

• Manage attorney insurance, including applications, renewals, and claims.
• Process and fulfill legal requests for medical records, ensuring compliance with HIPAA and other applicable regulations.
• Report and track breaches in medical record information, following established procedures and protocols.
• Serve as a primary point of contact for attorneys, courts, and patients regarding release of information requests.
• Review, analyze, and make decisions regarding the appropriate release of protected health information (PHI), balancing legal requirements with patient rights.
• Utilize various health information systems to retrieve, process, and disseminate medical records.
• Maintain accurate records of all legal requests and releases of information.
• Collaborate with other departments and personnel to ensure timely and accurate responses to legal requests.
• Stay up-to-date on relevant laws, regulations, and best practices related to medical record release and privacy.
• Perform other related duties as assigned.

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

The salary range for this position is $29.03 - $41.55 (Hourly Rate).

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Required Qualifications

• Completion of Health Information Management course including Legal Aspects of Medical Records
• Completion of Medical Terminology course
• Two years’ experience with legal record review and release of information
• High school graduation
• Knowledge of California, Federal and HIPAA regulations
• General PC knowledge, and working knowledge of EPIC, Microsoft, 3M
• Aptitude for technical perception and analysis of information in different systems
• Excellent interpersonal communication skills.

Preferred Qualifications

• Three years of HIMS (Medical Records) experience in a hospital setting.
• Database knowledge and experience.

License/Certification

• Certification :RHIT

About UCSF
At UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what’s possible for the patients we serve – a promise we share with the professionals who make up our team.

Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.

Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.