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Eversource Energy
Manchester, NH, United States (on-site)
12 days ago
Phreesia
NY, United States (remote)
28 days ago
Eversource Energy
Manchester, New Hampshire, United States (on-site)
12 days ago

Description

Check out this video and find out why our team loves to work here!
Role and Scope of Position:
Performs varied, complex and confidential secretarial and administrative work, requiring initiative, judgment and a broad knowledge of Procurement and Company organization, policies, practices and procedures. Acts for the principal in matters not requiring his/her presence. May guide and direct other secretarial/clerical personnel in the performance of delegated assignments.
Essential Functions:
  • Plans setup for and types of correspondence, reports, records, speeches and various other materials, some of a complex and confidential nature from source documents .
  • Proofreads and checks typing for accuracy; edits material for punctuation, grammar and spelling, some of which may be complex in nature and may be typed by others.
  • Acknowledges correspondence, initiates inquiries and secures information; drafts and composes letters as directed.
  • Prepares and processes various forms and reports such as time sheets, expense reports, authorizations for payment, purchase requisitions, vacation schedules, vehicle reports, etc.
  • Obtains and assembles statistical and other information; compiles and computes data; prepares various important, regular and special reports, statements, summaries, tabulations and schedules, some of a complex or technical nature.
  • Provides answers to callers concerning established Company policies associated with the work of the office or positions on public matters.
  • Sets up and maintains confidential and critical records, files and manuals.
  • Receives and distributes mail, prioritizing correspondence, investigating and following up as required.
  • Receives visitors and responds to their inquiries.
  • Arranges appointments, meetings and travel schedules; maintains principal's calendar.
  • Follows up on information needed from subordinates within the principal's jurisdiction for inclusion in reports, presentations or special assignments. Ensures that data submitted by others is complete, in proper format and on time.
  • Onboards new employees for department, including coordinating Procurement of computer equipment, desk items, and office location(s).
  • Arranges off-site meetings and associated requirements (catering, technology, etc).
  • Create desktop requisitions for Procurement supplies and manages P-card reconciliations.
  • Generates monthly Unvouchered Liabilities (UVL's) for department.
  • Coordinates administrative/secretarial aspects of various programs, relative to principal's involvement.
  • Prepares and reviews documentation for budgets and forecasts from source documents.
  • Keeps the principal informed of activities and problems falling under his/her jurisdiction.
  • Accounts for the principal in matters not requiring his/her presence and relieves the principal of designated administrative details.
  • May perform secretarial/clerical duties for others in addition to the principal, or in the absence of the assigned secretary.

Technical Knowledge/Skill/Education/Licenses/Certifications:

Technical Knowledge/Skill:
  • Skilled typing and demonstrated ability to perform the more complex word processing assignments are required.
  • Ability to utilize other office equipment such as the computer terminal, calculator, microfiche, copier, etc.
  • Knowledge of Microsoft Word, and Excel. Ability to draft and compose correspondence for principal's signature.
  • Aptitude to learn Procurement specific systems: Maximo, Ariba, PowerBI, and Ebix (Certificates of Insurance), as well as ability to achieve proficiency in Microsoft PowerPoint.

Education:
  • Minimum of High school diploma with specialization in business courses or the equivalent.

Experience :
  • Entry level with right background, work ethic, and attitude considered. Minimum of two (2) years of related experience preferred.

Licenses & Certifications:
  • None

Working Conditions:
  • Must be available to work emergency restoration assignment as required.
  • Must be available to travel between MA/CT/NH as necessary.

Mental Aspects :

Leadership Behaviors/Competencies:

Set and Communicate Direction and Priorities
  • Know the business plan and how your role connects to it
  • Identify problems, issues; take responsibility for resolution
  • Set high standards for self; deliver quality performance
  • Raise ideas for improvement
  • Communicate, communicate, communicate

Build Trusting Relationships
  • Follow through on commitments made to manager, colleagues, and customers.
  • Address difficult or controversial issues and encourage others to do the same.
  • Have honest dialogue with others

Manage and Develop People
  • Set performance goals that align with department and company goals
  • Meet regularly with your supervisor/manager to discuss your performance
  • Seek opportunities to develop skills and gain knowledge through on the job opportunities, i.e. working on projects, attending meetings, etc.

Foster Teamwork and Cross-functional Collaboration
  • Work collaboratively within and across the organization to achieve "One Company" and other goals
  • Recognize and address cross functional implications of your work

Create a Diverse, Inclusive Workforce
  • Incorporate the diverse ideas and perspectives of team, colleagues, and customers in your work

Lead Change
  • Proactively seek out opportunities to improve business performance and customer service.
  • Respond positively to new demands or circumstances
  • Exhibit a "can-do" attitude to support changes in priorities and work processes

Focus on the Customer
  • Deliver superior service to our customers, both internal and external, in a reliable, attentive, courteous, quality, proactive and timely manner


Worker Type:
Regular
Number of Openings:
1
EEO Statement

Eversource Energy is an Equal Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

VEVRRA Federal Contractor

Vaccination Information:

Eversource requires all new employees to be fully vaccinated for COVID-19 by their first day of employment. If you have any concerns regarding compliance with this requirement, you will need to discuss your concerns with Eversource's HR department after you have been made a conditional offer of employment. Eversource does not require applicants to discuss vaccination status prior to receipt of a conditional offer of employment and complies with all applicable laws.

Emergency Response :

Responding to emergency situations to meet customers' needs is part of every employee's role. If employed, you will be given an Emergency Restoration assignment. This means you may be called to assist during an emergency outside of your normal responsibilities, work hours and location.

Job Information

  • Job ID: 67919174
  • Workplace Type: On-Site
  • Location:
    Manchester, New Hampshire, United States
  • Company Name For Job: Eversource Energy
  • Position Title: Administrative Assistant (SW)
  • Job Function: Other

Please refer to the company's website or job descriptions to learn more about them.

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